KA SPENCER - Wiltshire, UK
Telephone: (+44) (0)843 289 9728
Email: kas at kaspencer dot com

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accosys - (scroll & read me)

                                              AccoSys Accounts - Principal Screens. (EXIT from the bottom of the page)
MAIN OPTIONS SCREEN

All Data and Options in AccoSys Accounts are accessed via the Main Options Screen, which is shown immediately after a successful login.
Select REPORTS to choose from a range of reports.
Select MAINTAIN (Alt+M) to:
- set OPTIONS
- define CONSTANTS
- set the DOCUMENT LAYOUT preferences
- set the WEB EXTENSIONS password
- reset YOUR password
- create & set USERS and their ROLES
- examine the AUDIT records
- CLEAR selected data
- BACKUP the system data files
- COMPACT the system data files (help)
Select CODES, COST CENTRES, DEPARTMENTS to amend and create these items in accordance with the AccoSys User Guide.
Select LICENCE to see your user licence.
Select ABOUT to see version and other details of your copy of AccoSys Accounts.


ORGANISATIONS (DETAIL SCREEN)

An Organisation in AccoSys is any individual, institution or company with whom you conduct your business.
After a click on the Organisations button, the Organisations List allows the selection of an Organisation Record for editing or examination.
You may also create new Organisation records.
Organisations must have:
- Name, Code, Address, a Currency and at least one Role.
Organisations may have:
- Company & VAT Registration numbers, VAT Territory, Telecomms and Contact details.
Organisations may also have:
- Bank account details and a Label format.
All information is date-ranged, so that past information can easily be accessed when required.
Any number of roles can be created & applied.
Any number of Telecommunication types can be created and applied.
The system is multi-currency.

COMMODITIES (DETAIL SCREEN)

A Commodity in AccoSys is any resource, be it time, labour, money, product, service which you use in your business, for which you may or may not charge.

After a click on the Commodities button, the Commodities List allows either the Creation of a New Commodity, or the selection of an existing Commodity Record for editing or examination.
Commodities must have:
- a Name, Code, Default Department and Type.
Commodities may have:
- Ranged Purchase Cost and Supplier, Ranged Selling Price, Batch & Warranty management, Asset status, Obsolete flag, Shelf Life and Unit, Stock Level, Description and Note.
Commodity and Batch Labels can be printed.





TRANSACTIONS (DETAIL SCREEN)

A Transaction in AccoSys is an agreement between your business and one of the Organisations, whereby you may provide or be provided with goods or services at an agreed cost.

After a click on the Transactions button, the Transactions List allows either the Creation of a New Transaction, or the selection of an existing Transaction Record for editing or examination.
Transaction Records must have:
- a Transaction ID, Reference, Date, Type, Status, Cost Centre and Organisation. Some of these items are automatically assigned, some are editable.
Transaction Records may have:
- your organisation contact, amount, VAT, total, Date Processed, any number of Transaction Lines which may also have Transaction Batches which in turn may have Warranties assigned.



                                                                           Back to the Accosys Accounts

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