EveSys Events Manager from KA Spencer (Software)
KA SPENCER (Software) offers a number of software products:

 - a full-featured accounts package for any small business;
 - job costing, and work tracking packages for a variety of business types;
 - sales management software for the client-based business;
 - a personnel management package for a wide variety of organisations;
 - an event manager package (this system);
- a mobile home charging system;
 - a journal/document indexing package;
- a resource management package (loans and returns);
-  an event resource costing system.
EveSys Accounts - View some screens and some more detail via the links below:
EveSys Main Options Organisations Individuals
Events Bookings Reports
Download and Purchase
EVESYS: MAIN FEATURES
EveSys is an Events Manager System suitable for any organisations involved in setting up conferences, conventions, or general events and is designed to permit the organisers to maintain all the kinds of records associated with these events.

It allows the creation of Events and associated Subevents, and manages registrations, including conference dinners and literature. Although not strictly a full accounts package, EveSys will invoice registrants and show an account payment history.
EveSys is equipped for multiple currency (including the Euro) and multinational VAT rates.

It will help if you think of Events Manager as comprising several sections:

Your Individuals Data
Full details of all your individual customers, clients, registrants, attendees and exhibitors can be kept on EveSys. You decide what to keep and how to describe what you keep.
Persons    a full list of your individual contacts of any kind, and their addresses (current and historical), telecommunications, links with organisations, their interests and roles, and their transaction records with your company.

Your Organisations Data
Organisations   
a full list of your organisational and institutional contacts of any kind, and their addresses (current and historical), telecommunications, roles, and their transaction records with your company.

Your Events Data
Events   
a full list of events which you may stage, with their class, type, dates, venue, prices, individual roles (e.g. organising committee), and chargeable extras (e.g. dinners).
Subevents    a list of events which are linked to a main event, such as an exhibition staged as part of a conference. Subevents can have all the attributes listed for events, but they may also have subevent facilities (e.g. exhibition stands or spaces) which may themselves have prices and may be booked by individuals or organisations.

Your Bookings
Event Bookings   
a list of individuals or organisations associated with an event. After booking, you may select prices and discounts for attendance, and for event extras. Charges and payments may be posted to the finance ledger.
Subevent Bookings    a list of individuals or organisations associated with a subevent, as given for event bookings, but including bookings of facilities, such as exhibition stands and space.

Miscellaneous Codes
Wherever possible, EveSys is "soft coded" so you you can decide how you organise the data which you keep on individuals, organisations and events.
A set of user-defined codes cover a great many aspects of the system, such as Address Type, Employee Role. For example, if a new type of telecommunications address becomes available, you can easily create it.

Reference Data
Some data used in the infrastructure of EveSys may change over time. The Reference Data option enables you to cope with this. For example, as EveSys is designed for international use, you can create "sets" of monetary exchange relationships, and amend each member value as it fluctuates. These values are then used to convert prices between currencies. Also, international VAT rates may change form time to time: EveSys enables you to keep these changes up-to-date.

Reports and CSV Extracts
EveSys will readily produce most reports that are necessary for analysis and reporting. These include Summary and Detailed reports on Individuals, Organisations and Events. You can pull down lists of items by which to select the data shown, and you can select which attributes are required in the report or extracts.
CSV files ("comma separated values") can be used with most database and spreadsheet applications as a means of transferring data into suitably prepared spreadsheets or databases on other systems and for mail merge in your word processor.

Click on a link in one of the boxes above for a more detailed account of the features of EveSys.

EveSys Event Manager is available as a single PC, single user system (SU), and as a Networked Multi-user system (MU) with licences issued in groups of four.
More than eight simultaneous users in Access is likely to degrade performance significantly.

EveSys
runs on all versions of Microsoft® Windows® from XP to Win10 and requires Microsoft® Access® 2003 or above.
(If running on Access 2007+ please be sure to read the support notes.)
NOTE: If you intend to run EveSys on Access 2003 you must apply the Office 2003 service pack SP1 before installation.
EveSys is a large system and a well specified workstation and network is advised.
LEAFLET file for Download. (PDF file  describing EveSys - Please note that the web pages may be more up-to-date.)
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